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Labels are coordinator-authored annotations on the schedule. A label is attached to one person across a contiguous range of slots, with a short text (e.g. “Conference”, “Backup”, “Boards prep”) and a color. Labels do not change the underlying assignment. They sit on top of the grid as a visual overlay so you can call out context that the schedule itself doesn’t carry.

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Create and edit labels

  1. Select cells on the schedule grid for one person — a contiguous range across consecutive slots.
  2. Click the label button in the selection action bar at the bottom of the screen.
  3. The label editor opens.
Label editor popover anchored to a 'Ward 49' label on the schedule: text field with the label text, a row of six color swatches with one selected, and Delete / Cancel / Save buttons
In the editor:
  • Label — the text shown on the badge.
  • Color — pick one of six colors. The selected swatch has a ring around it.
  • Save writes the label to the schedule.
  • Delete removes the label. Only shown when you’re editing an existing label.
To edit an existing label, click its badge on the grid. The same editor opens with the current text and color filled in.

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Label multiple people at once

When you select a rectangular range that spans more than one person, the label button opens a bulk editor with one row per person. Each person can have their own label text on the same slot range, and all rows are saved together in a single operation.

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Labels and the schedule

  • Labels are saved per schedule and shared across everyone viewing it.
  • They are immutable-versioned: each save creates a new version, so a conflicting concurrent edit surfaces a reload prompt rather than silently overwriting.
  • Labels do not affect rule violations, alerts, or solver behavior. They are purely an annotation layer.

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Labels in exports

When you export a block schedule, the label’s text replaces the block name in each cell it covers, and the label’s color becomes the cell’s text color. The block’s fill color stays as the cell background so the underlying rotation is still visible.